Once you have reserved your venue and If you plan to have structures/services at your event, you will need to apply for Works Approval.
The following documentation will need to be submitted:
Public Liability Insurance
A copy of your providers Public Liability Insurance.
Risk Management Plan
A copy of your providers Risk Management Plan.
A map of the venue detailing the proposed layout of your event. A map can be found in the venue toolkit
If you plan to erect structures for your event Please fill in and submit a Works Approval Online (WAeL) application. Be sure to list sizes and amount of all marquees, stages, toilets etc. Also include road closure signage, coffee vans, display vehicles, generators lighting towers etc.
Depending on the type and size of structure specs and/or engineering certification may be required. The events team will advise you once your works approval application is submitted.
Information on costs associated with a works approval application can be found on the fees and charges page.
Depending on the size of your event you may need to consult with stakeholders located close to your venue. The below Consultation Report detailing any issues or concerns, and how these issues will be resolved will need to be submitted as part of your application.
A stakeholder list will be sent to you with your application package.