Using the WAeL Portal
The portal allows for electronic lodgement of works approval applications. Prior to lodging an application please review the information provided and the WAeL user guide which is available for download.
- How do I create an account and logon for the first time?
- How do I lodge a new Works Approval application?
- How do I upload attachments to my application?
- What information do I require for an application?
- How and when do I pay the application fee?
- How do I view status of the application currently being assessed by the NCA?
- I have been asked to provide further info, How do I edit an application?
- How do I create an amendment to a previously approved application?
Creating a WAeL account
Creating an account with Works Approval eLodgement is a simple process which can be completed online. Simply navigate to the WAeL Portal and click 'Register a a new user'.
The Lodgement Process
The lodgement process follows six distinct steps, similar to filling out an online job application or purchasing from an online store. These are:
This step includes a description of the Works Application process and description of the issues an applicant will need to consider before submitting an application. Once you have read and understand the process, check the “I understand the Works Approval process” checkbox.
Please Note: Do not check the box if you do not understand the process. Please email firstname.lastname@example.org or call 02 6271 2888 to get advice from the NCA Works Approval Team.
2. Applicant Details
Please complete all the mandatory fields related to the applicant. These details will be determine which email accounts will receive information related to requests for further information and approval. These contact details may differ from the login details of the account used to lodge the application.
3. Application Details
You are required to fill in all the mandatory fields regarding the application. This is the description of the works proposed, category of works and estimated cost of the works. The estimated cost of the works is used to calculate the applicable application fee.
Please note: The estimated cost of works should be guided by using the Building Cost Guide made by the ACT Government’s Environment and Planning Directorate’s Building (General) (Cost of Building Work) Determination available from the ACT Legislation Register.
There are mandatory documents required for all applications. Attaching the documents to be submitted with the application requires the user to upload the files and assigning each file an 'Attachment Type'. Please consider the following when uploading attachments:
- Attachments must be in PDF format.
- Use the 'Attachment Type' function to assign a Locality Plan, Lessee Consent form etc.
- Whilst you can upload multiple documents at one time, uploads greater than 20 Mb may cause the website to time out
For a full list of the types of information required for various types of applications click here.
5. Review and Submit
Please review all the information. Contact details such as phone or email cannot be changed once an application is lodged.
6. Secure Payment
There is a cost for submitting a works approval application.
- At time of submission, payment is to be made by credit card or direct debit
- After submission, payment by invoice is only available by direct debit
Viewing the status of a previously submitted application
The WAeL system allows users to view, in real time, the status of applications. The users will receive notification via the portal and to the contact officer’s email address when applications changes status.
To view the status of an application simply login to WAeL and view the status column next to your application details.
Lodging further information requested by the NCA
Further information required by the NCA will require attaching further documentation or amending the application details.
In order to lodge further information and resubmit the application:
- Login to WAeL
- Click 'Edit' on the application you wish to change.
- Navigate to the 'Attachments' tab.
- Upload the files required.
- Navigate to the 'Review and Submit' tab and press Submit Application
Lodging an amendment follows largely the same process as submitting a new application. Select 'New Amendment' to begin the process and enter the WA number of the original approval.
The WAeL user guide is a helpful resource including screenshots on how to lodge an amendment.
If the original approval was provider before 1 September 2017, the WAeL system will not recognise the original approval and a new Works Approval application will be required. Please contact the NCA on 02 6271 2888 or email email@example.com to discuss requirements.
What information is required for Works Approval
A checklist for information required for applications can be downloaded from the links below.
There are mandatory attachments required for all applications.
1. Lessee / Land Custodian Authorisation Form
If the applicant is not the lessee or the land custodian, this document is required. This form is available for download here.
2. Locality Plan
A locality plan is to be included which identifies the site and its context.
3. Planning Report or Written Description of Works
For major applications, a planning report addressing the relevant design and planning matters will be required.
For minor applications, a written description of the works including construction timing, project context and an overview of the planning context is required.
Additional information will likely be required for your application. It may be useful to contact the NCA prior to lodging an application to ascertain what details will be required.
The WAeL system works on all major browsers (Chrome, Firefox, Internet Explorer) however, there are some know issues with saving attachment types on old versions of these browsers. The NCA recommends Internet Explorer 11 and above, Firefox build 54 and above, Chrome build 58 and above.
The WAeL system uses the Westpac Payment Gateway 'Qvalent' to process Works Approval fees. Some browsers may not be able to access Qvalent and Westpac applications after 9 October 2017 unless you support the encryption standard known as 'TLS 1.2'. Further information on browser compatibility and 'TLS 1.2' is available by contacting the NCA Works Approval Team on 02 6271 2888 or emailing firstname.lastname@example.org.
Problems registering account
If you experience errors or do not receive an email when registering an account please contact the NCA on 02 6271 2888 and advise the email address you used to register.