The National Capital Authority (NCA) manages the Australian Government’s continuing interest in the planning, promotion, enhancement and maintenance of Canberra as the national capital. Canberra is Australia’s ‘gateway’ for interaction with the international community and the appropriate place for significant international events and gatherings. The heart of the National Capital provides unique venues for cultural and ceremonial occasions of local, national and international interest.
Commonwealth Place is located within the National Triangle on the southern foreshore of Lake Burley Griffin. It offers spectacular views across the lake, along Anzac Parade to the Australian War Memorial in the distance. Close by are major attractions including Parliament House, national institutions and the International Flag Display.
Commonwealth Place features a ‘cupped square’ grass amphitheatre which includes Speakers Square (a paved area that provides a focal point for entertainment and ceremonies). Individual country's flagpoles are used by diplomatic missions in Canberra who wish to hold a flag raising ceremony to celebrate their national day or other date of significance. Magnificent waterfront views, the backdrop of the National Triangle and the central location make Commonwealth Place a venue of choice for special occasions.
Flag raising ceremonies are typically 15-30 minutes in duration and can be followed by a reception at nearby function venues.
What to do
To arrange a flag raising ceremony, your mission will need to:
Submit to the NCA a separate works application form for any structures associated with the event, such as tents, marquees, signage, fences, platforms or stages
Attend an on-site meeting with NCA staff
Obtain the permit and/or works approval
Attend a post event inspection of area
The Diplomatic Mission is encouraged to talk to the NCA at least 8 weeks before an event – allow sufficient time to plan properly.
Approval of events involving structures attracts a works approval fee. There is also a deposit required for the loan of any NCA keys.
Power outlets are available at Commonwealth Place.
Risk and Indemnity
All events involve some degree of risk. Diplomatic Missions will be required to complete a form indemnifying the Commonwealth or its agents against claims that may result from the event. For large events a risk management plan may be required. An indemnity form and risk management template is available from the NCA.
Diplomatic Missions are responsible for leaving the site clean and tidy. If the existing facilities are inadequate for the type and scale of the flag raising event, the Diplomatic Mission should arrange and pay for additional waste management and cleaning.
Your event checklist
Organise approvals with the NCA
Liaise with other agencies (Department of Foreign Affairs and Trade, Australian Federal Police, etc)
Arrange all security, catering and waste management requirements
organise musical entertainment and/or cultural performances
Produce and distribute invitations to your guests
Provide equipment (sound system, microphone, lectern, marquees, chairs etc)
Provide the NCA with the flag of your nation at least one week before the event
Organise photographs of the event
Liaise with the media if necessary
Consider a wet weather plan
Book a function venue if required
National Capital Authority email@example.com
Telephone: +61 2 6272 2901