At the heart of the National Capital are beautiful and unique venues for cultural, public, ceremonial, community celebrations, displays and exhibitions, theatre, musical concerts, food and wine festivals and a myriad of other small private events like birthday parties, family gatherings and wedding ceremonies.
The National Capital Authority (NCA) manages the National Land within Canberra. Events held on National Land require a Permit and Licence Agreement to use the land and works approval to erect structures.
Timeframes may vary depending on the scale and nature of your event and are to be use as a guide only. The NCA reserves the right to charge a late fee or reject an application if the below minimum timeframes are not met.
|4 months prior to bump in||Reserve your Venue|
|3 Months prior to bump in||Lodge Event Documentation|
|1 Month prior to bump in||Pay fees and charges|
The NCA manages multiple venues, suitable for a wide range of events. Our Venues include Acton Peninsula, Anzac Parade, Queen Elizabeth II Island, Commonwealth Park, Stage 88, Commonwealth Place, Constitution Place, East and West Lawns, Federation Mall, John Dunmore Lang Place, Kings Park, Lake Burley Griffin and its islands, Lindsay Pryor Arboretum, Magna Carta Place, National Triangle, National Rose Gardens, Old Parliament House Gardens, Patrick White Lawns, Regatta Point, Rond Terrace and Yarramundi.
Your event is assessed on the suitability of the venue. Please be sure to take venue limitations into consideration when booking and planning your event. Unsuitability of a venue for an event will cause delays is the application process and may lead to your application being denied.
After receiving your venue enquiry the events team will email you to confirm availability, suitability of the venue and provide you with an application package. In the package you will find:
Once you have reserved your venue and if you plan to have structures/services at your event, you will need to apply for Works Approval.
A copy of your Public Liability Insurance (Minimum $20 million) is required with each event application. Your PLI is to be current for the period of your event (including bump in and bump out).
Event Operations Plan should provide detailed information of the event to give the assessments officer a understanding of your event.
The following information is recommended for inclusion (but not limited to):
This plan needs to identify all potential risks associated with holding your event and how you plan to mitigate these. All events have risks involved, but if your event is large or complex you will need to have your plan completed by a professional.
A COVID Safe Plan (including an event specific Check In CBR QR Code) will be required to be submitted to the NCA for consideration. Larger events may require ACT Health COVID Exemptions prior to proceeding.
A map of the venue detailing the proposed layout of your event.
A map of the events intended route (if applicable)
A Works Approval application is required to be submitted if you intend to erect any structures at the venue.
Application for 14 or more days
If you plan to erect structures for events more than 10 days including bump in and out a Works Approval Online (WAeL) application will need to be submitted. Information on costs associated with a WAeL application can be found at the webpage.
Application under 14 days
If you plan to erect structures for events less than 10 days including Bump in and out, Please fill in and submit a Works Approval application. Be sure to list sizes and amount of all marquees, stages, toilets etc. Also include road closure signage, coffee vans, display vehicles, generators lighting towers etc.
Depending on the type and size of structure specs and/or engineering certification may be required. The events team will advise you once your works approval application is submitted.
You will need to consult with key stakeholders and provide NCA Events with a Consultation Report detailing any issues or concerns, and how these issues will be resolved.
A stakeholder list will be sent to you with your application package.
Depending on the size and venue, your event may require a Crowded Places Strategy. Please see Australia's Strategy for Protecting Crowded Places from Terrorism to determine whether a Crowded Places Strategy Plan is required for your event.
If your event requires a road, shared path or car park closure, you will need to provide the NCA with a Temporary Traffic Management Plan and Approval.
The NCA will advise you on this during the planning process:
Regardless of the size of the closure, the event organiser is required to contact:
The Temporary Traffic Management Plan identifies where roads need to be closed and the appropriate detours required to maintain the flow of traffic. Roads ACT will design the traffic management plan, regardless of where the event takes place. Once the plan has been designed and approved copies issued to the Australian Federal Police and NCA Events Coordination Officer, the event organisers are then responsible (with police assistance, if necessary) for the implementation of the plan.
The event organiser must also:
It is the responsibility of the event organisers to:
These are created and placed in the Public Notices section of The Canberra Times by:
To allow for drawing-up and appropriate submission time, advice on road closures is to be with the NCA 4 weeks in advance of the event taking place.
Public Notices are published in the Saturday edition of the Canberra Times, one week before the event.
It is the responsibility of the event organisers to allocate personnel to act as marshals for the activity and to brief them on their duties and responsibilities. Organisers of events are to provide Roads ACT the following information prior to the day of the event:
Roads ACT will advise event organisers on the requirements for traffic marshals.
If your event will have any of the following please contact Access Canberra at www.accesscanberra.act.gov.au for permits and approvals:
A copy of all approvals must be submitted as part of your application.
If you would like to discuss Event fees and charges with a member of our Events team, please email firstname.lastname@example.org or phone (02) 6272 2901.
The National Capital Authority (NCA) is responsible for the management of some of Canberra's most nationally and culturally significant landscapes and attractions. We are keen to see National Land used and enjoyed by visitors and Canberra residents alike for a range of recreational uses. We do, however, need to ensure an appropriate balance of public access to National Land with the protection of national assets.
To prevent damage to natural and built assets, and to avoid interference to others, we ask everyone using these areas to abide by the following guidelines.
Your assistance in these matters is greatly appreciated. For further information and advice, please contact the NCA Estate team on 6271 2888.
Conditions for use of venues are issued through the National Land Ordinance 1989 or through various licences or leases. A range of conditions of use may apply depending on the venue, the size and the complexity of the event. Conditions of use include:
No. The National Triangle is a no-fly zone unless specific permits from CASA are obtained. Please contact email@example.com for further information.
All attendees to your event should be aware that it is an offence under the National Land (Road Transport) Ordinance 2014 to park a vehicle on open space in the area where your event is being held.
Open space is any area that is not designed for the movement or parking of motor vehicles, such as grassed areas, footpaths and landscaped areas.
The NCA will be enforcing parking regulations for the duration of this event, and attendees should ensure they park legally to avoid the risk of an infringement being issued to their vehicle.
Click here for more information on parking in the National Triangle.
Rose or flower petal confetti is welcome. The use of any other form of confetti on National Land will not be approved as it is damaging to the environment and can harm local wildlife.
Yes, you can serve alcohol but you cannot sell alcohol without obtaining a liquor licence. Glass is prohibited on National Land so drinks must be served from plastic.
No, if you would like to use the kiosks, please let us know. Additional fees for Kiosk hire will apply.
Yes, you can but there are some restrictions – signs must be small and free standing. This means they cannot be staked into the ground or attached to any trees, gates, light poles, fences, bollards etc. your signage must be removed after your event.
No. Most trees on National Land are of heritage significance. In order to protect the trees, the NCA will not allow anything to be hung from them.
Yes. A $500 bond per key must be paid when you collect the keys. Keys are available the Wednesday before your event from the NCA reception at Treasury Building, King Edward Terrace, Parkes.
The gardens are in full bloom in October.
If you need further assistance with the registering and approval of your event on National Land contact the NCA Events Team.
Phone: (02) 6272 2901
National Capital Authority
Ground Floor, Treasury Building
King Edward Terrace, Parkes ACT 2600