Maintenance & Project Officers - APS5 & APS6

Coordinate and manage maintenance activities across the NCA Estate, including raising work orders on behalf of stakeholders, review and approval of quotes, and monitoring that requests are being closed out in accordance with agreed timeframes and quality requirements.  

Assist with contract administration functions such as reviewing compliance and performance to key performance indicators.   

Assist with financial administration, reporting and analysis activities across the maintenance team, including invoice processing, submission of accruals, monitoring of expenditure against budget, etc. 

Supporting the wider NCA including the to deliver events requiring the use of built assets and public spaces, through activities such as the provision of minor works, modifications, additional waste removal, repairs, and restoration. 

Coordinate and attend regular meetings with tenants in NCA owned buildings and with facilities teams from other cultural institutions to make sure properties and other assets are maintained to a suitable standard, as per leasing, licensing and MoU agreements. 

Assist with reviews and the provision of technical advice in relation to developments or Works Approvals on NCA land, attend quality inspections, and participate in handover and Defect Management activities, including reviewing handover documents. 

Coordinate and participate in procurement activities where required to support delivery of the maintenance or capital works program. 

Contribute to activities required to develop, implement and maintain the Asset Management and Documentation Management Systems, including asset validation activities, development of Asset Management Plans, asset condition assessments, consolidating and managing building plans, etc.

Provide administrative support and undertake any other tasks requested by the Manager, including attending meetings, risk management activities, sustainability management activities and reporting, and other general stakeholder management activities.   

Assisting with the successful delivery of the Built Assets minor capital works program, including liaising with internal and external stakeholders to coordinate works across the estate and meet program targets. 

Provide regular project updates to relevant stakeholders as needed, including progress, costs, quality, safety and risk mitigation. 

Following Commonwealth Procurement Rules, assist with activities required to engage contractors, including, but not limited to, producing tender documentation, evaluation reports, spending approvals and contract related documents to a standard requiring minimal revision. 

Manage financial administrative functions through NCAs Financial Management System (FMS) including but not limited to raising work orders, creating contracts, raising purchase orders and payment of invoices. 

Work with relevant stakeholders to ensure that NCA Asset Management System (AMS) is updated with requirements for commissioning and capitalisation of new assets and decommissioning and disposal of replaced assets.  

Develop and maintain effective and productive working relationships with internal and external stakeholders, including Government departments, cultural institutions, consultants, contractors and event organisers. 

Maintain knowledge of and compliance with legislative, financial and administrative frameworks, government decision-making processes and agency guidelines and regulations  

Assist with quality assurance audits and reporting for contracts as well as conducting regular onsite safety audit inspections. Provide timely expert advice and interpretation with review of reports and contractor quality assurance documents.  

Participate as a constructive member of the National Capital Authority and provide reasonable support within the Built Assets branch to build team capacity and ensure operational functions are delivered.